The City of Edinburgh Council requires the provision of a vehicle telematics management system, with single route vehicle optimisation from companies with a proven track record in the supply, installation, commissioning, testing and management of such systems.Training provision would be for up to 400 staff members including drivers, supervisors and super-users. The training provision is required to facilitate seamless imple...

The City of Edinburgh Council requires the provision of a vehicle telematics management system, with single route vehicle optimisation from companies with a proven track record in the supply, installation, commissioning, testing and management of such systems.Training provision would be for up to 400 staff members including drivers, supervisors and super-users. The training provision is required to facilitate seamless implementation of the contract and will be a mix of individual and cascade training as well as train the trainer.The service requirement is initially for our Building, Waste, Road and Taskforce Services and covers all road service vehicles of which 400 vehicles have been identified for this service. The vehicle telematics system required for winter gritting is to track spreader movements and actions and be able to communicate and comply with BS EN 15430-1:2007+A1:2011 protocol and provide all operational data, including dosage and spread widths. Other areas of the Council may wish consider joining the service at a later date. The service required by individual users may comprise of the full functionality of the product or only specific parts.The system will be required to provide both vehicle and driver performance information and will also integrate with the vehicle management system (e.g. CAN bus ISO 11898) to provide more detailed management information for the varying types of vehicles (e.g. bin lift counts for Refuse Collection Vehicles, operating times for PTO equipment, fuel usage etc.). The system is to be capable of data interchange with the Councils' Confirm asset management system.The system is to be hosted externally by the service provider and its primary user interface is to be web based, not requiring a thick client. The telematics systems web-based interfaces must be compatible with all major browsers (including specifically IE9) and employ true response web design for seamless rendering across multiple form factors and can integrate out-of-the-box with the Council's Active Directory (via SAML2 token-based identity federation) to ensure only authorised user access (via mobile and desktop interfaces).The telematics based tracking system is required to serve, consume, display and permit interrogation of Open Geospatial Consortium Web Map Services to v1.3.0 and to read and display common roster and vector formats: TIFF, JPEG, and Esri shapefiles, Mapinfo. Users must be able to interrogate data using the map based interface by pointing and clicking and provide an address search capability which will accept a string and locate an address point on the map. Tools must be made available for Council Officers for all mapping management, maintenance and configuration particularly the addition/removal of layers, update of mapping, symbology, scale setting and data extraction.The system must be certified to ISO/IEC27001:2013 Management Standard for Information Security Management Systems, following the ISO/IEC 27002:2013 Standards. Data Centres used in this application are to be accredited to Telecommunications Industry Association ANSI/TIA-942 Telecommunications Standard for Data Centres and BS EN1047-1:2005 for Fire protection for data and documentation.Installation of the vehicle telematics hardware is to be in accordance with the Federation of Communication Services FCS1362:2010 Code of Practice for the installation of Radio Frequency equipment in motor vehicles, or equivalent.The Vehicle Management System must provide secure access for any authorised user to the tracking data and reports for 99 % of the time and must be capable of 24 hour 7 day web based access via a secure network which shall give the Council access to real time continuous monitoring of vehicles. There will be no requirement for voice communications through the telematics system.Bidder selection will be via evaluation of the Pre-Qualification Questionnaires received by the deadline stated in this notice. It is intended that the short-list will comprise a maximum of six applicants based on the Evaluation Panel's assessment of the six highest scoring suitable applicants who will be shortlisted for Invitation to Tender.This is a 3 year contract with the option to extend for up to a further two 12 month periods.Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=398512The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspxSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

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